ERP INTEGRATION
SAP 
INTEGRATION
“THE BEST-RUN FOREIGN TRADE BUSINESS RUN SAP AND Softway”
INTEGRATION DETAILS - MASTER DATA
Softway has the best solution to complement its SAP in the Foreign Trade area. They are management systems for Import, Export, Exchange Operations, as well as for Special Customs Regimes (RECOF, Blue Line, Drawback, Industrial Customs Warehouse, Bonded and Assured Warehouse, PEXPAM-Manaus) all of them integrated to SAP ERP.
The communication between Softway and SAP is performed through Java components running RFC and BAPI functions, which allows for direct data transfer, with no need of generating intermediate files.
The communications engine follow the communications standards recommended by SAP, i.e., the data extraction from SAP is perfomed by running RFCs that directly select data from SAP standard tables. For information return, Softway solutions run BAPIs, which ensure that the data will be appropriately handled in order to be entirely stored in ERP.
Following SAP strategy, Softway homologated eSoftcomex (version 1R35P25) as “Powered By SAP NetWeaver®” in July, 2007. This solution is integrated with the quality assured by SAP.
Today, the success for this integration can be noticed in several clients that have chosen Softway solutions to complement their SAP, such as Ajinomoto, Alcatel-Lucent, Behr, Bosch, Carestream Health, Celestica, Continental, Cosan, Danfoss, Diageo, Duratex/Itautec, ELEB, Embraer, Ericsson, FMC Química, GM, Gradiente, John Deere, Kodak, Latecoere, Macedo, Nissan, Novo Nordisk, Peugeot-Citroen, Philips Medical, Renault, Sabó, Sadia, Samarco, Samsung, Santa Clara, Siemens, Smart, Valeo, Voith, Volkswagen, Volvo and Wobben Windpower.
Undoubtedly, SAP, and Softway QUALITY, INNOVATION, and COMMITMENT are the keys for this integration success, whose main objective is to offer a comprehensive solution aimed at meeting all the client's needs.
INTEGRATION DETAILS - MASTER DATA
The master data included in SAP is transferred to Softway solution, assuring a total integration with the solutions. Thus, the following information is obtained from SAP modules:
• Master Data: material, suppliers, clients, payment terms, measure units, countries, currencies and accountancy.
IMPORT
The starting data in the import processes for Softway solution is the purchase orders registered in SAP. Based on these agreements/orders, the Import Sys/Broker Sys: generates the invoices obtained via EDI or ERP, creates the International Bills of Lading and import processes, registers Importing Licenses (LIs) and Statements (DIs) into Siscomex, issues entry and additional Notas Fiscais for goods, controls the supplier’s payment in foreign currency through Exchange Operations.
Thus, the following information is obtained from SAP modules:
• MM: agreements/purchase orders, and suppliers’ invoices;
• SD: Ordens de Retorno/Faturas.
And the following are returned to the modules:
• MM: invoices for suppliers, vendors, invoice registration, and expenditure accountancy (by aggregating the material cost or not), update of confirmations/purchase order shipments, goods entry registration;
• SD: entry and additional notas fiscais, “inbound deliveries” creation/update;
• FI: Information related to the payment of vendors, exchange fluctuations, tax/fines/interests accountancy to suppliers and vendors, advancement payment requests.
EXPORT
Softway exportation processes are based on sales orders, and on goods deliveries registered into SAP. Based on the orders and deliveries that are registered as exporting processes, Export Sys: issues invoices and Origin Certificates, transfers Registers (REs), Export Clearance Statements (DDEs), and Export Simplified Statements(DSE) to Siscomex, sends Notas Fiscais requests to SAP, controls the clients’ payment in foreign currency through Exchange Operations.
Thus, the following information is obtained from SAP modules:
• SD: sales orders, deliveries, packaging data and output Notas fiscais.
And the following are sent to SAP:
• FI: information related to the reception of client certifications, as well as accountancy of expenditures and exchange fluctuations, and consolidation of different billing documents in one certificate of account receivables, advancement payment requests;
• MM: supplier/vendor invoices.
SPECIAL CUSTOMS REGIMES
The Special Customs Regimes work as collector of inventory, fiscal, and accounting information from SAP, providing SRF and other government institutions with the data necessary for the companies to continue making use of the fiscal and logistic benefits granted by such regimes.
The following data is obtained from these SAP modules:
• PP: engineering tree (BOM – “bill of materials”), production order data, and forecast data for exportations;
• MM: stock and inventory transactions;
• SD: Entry, Output, Delivery and Transfer Notas Fiscais.